Free Quotation GeneratorGST & VAT Ready
Create professional, tax-compliant quotations in minutes. No signup required.
What is a Quotation?
A quotation (also called a quote or estimate) is a formal document that outlines the proposed prices for goods or services before a sale is confirmed. It helps potential buyers understand costs upfront and serves as a basis for negotiation and agreement.
Price Quote
Formal pricing proposal for products or services
Valid Period
Quotations include validity dates for price guarantee
Converts to Invoice
Once accepted, quotations become sales invoices
Quotation vs Invoice: What's the Difference?
While both documents list products, services, and prices, they serve different purposes in the sales process and have distinct legal implications.
Quotation
- Sent before a sale is agreed
- Prices are proposed, not final
- Includes validity period
- Customer can negotiate or decline
- No payment obligation
Invoice
- Sent after goods/services delivered
- Prices are final and agreed
- Includes payment due date
- Legally binding payment request
- Required for tax compliance
How to Create a Professional Quotation
Follow these simple steps to create a quotation that wins business:
Select Tax Type
Choose GST (India), VAT (UAE), or no tax
Add Your Details
Enter your business name, address & tax ID
Add Line Items
List products/services with quantities & prices
Download PDF
Share your professional quotation instantly
Quotation Best Practices
Include Clear Validity Period
Set expiry dates to encourage timely decisions (usually 15-30 days)
Be Specific with Descriptions
Detailed descriptions prevent misunderstandings later
Include All Costs Upfront
List taxes, shipping, and any additional charges clearly
Add Terms & Conditions
State payment terms, delivery timeline, and return policies
Frequently Asked Questions
Need More Than One-Off Quotations?
With Kordex ERP, convert quotations to invoices in one click, track customer responses, manage inventory, and get GST/VAT reports — all in one platform.